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By-Laws for the
North American Veterinary College
Administrators
ARTICLE I
Name
The name of this organization shall be the North American Veterinary College
Administrators (NAVCA). It shall be referred to in these By-Laws hereafter as NAVCA.
ARTICLE II
Objective
To advise the Council of Deans on the financial and administrative issues of
the colleges of veterinary medicine, including recommending practices and
preparing reports as requested by the Council.
To provide a vehicle for regular communication among those designated by the
Deans of veterinary medicine to represent the colleges in NAVCA.
ARTICLE III
Membership
The membership shall be composed of representatives - e.g. business officers
and hospital administrators - from each college of veterinary medicine in
Canada and the United States of America, the representatives to be designated
by the dean of the college.
ARTICLE IV
Officers
Officers shall be a chair, chair-elect, and a secretary-treasurer and will be
elected for one term of one year from the membership at the close of the
annual meeting. The chair and chair-elect may be re-elected for a second year.
The secretary-treasurer may be re-elected on two occasions for a total of three years.
Section I
The CHAIR shall:
- Preside over all meetings, including the Executive Committee (see Article
V, Section ii), using acceptable parliamentary procedure.
- Install newly elected officers at the conclusion of the term of office.
Section II
The CHAIR-ELECT shall:
- Preside at meetings in the absence of, or at the request of, the Chair.
- Serve as a member of the Executive Committee and as the Program
Committee Chair.
- Assume the Office of Chair upon installation by the retiring chair at the annual meeting when the latter completes the term of office, whether for one year or two years.
Section III
The SECRETARY-TREASURER shall:
- Keep a record of the proceedings of all meetings of NAVCA.
- Serve as a member of the Executive Committee
- Maintain a file, for at least five years, including copies of all
correspondence, reports and communications received or sent in his/her capacity as
Secretary-Treasurer.
- Receive, record, and deposit all monies collected and pay all bills incurred by NAVCA.
Section IV
The NOMINATING COMMITTEE consisting of three members, appointed by the Chair,
shall submit one or more names for each position to be filled
(Chair, Chair-elect, Secretary-Treasurer). The Chair-elect will automatically
succeed the Chair. Names shall be submitted to NAVCA membership at least
thirty days before the annual meeting, and additional nominations may be made
from the floor. Vacancies occurring in any of the three offices between elections
shall be filled by appointment by the Executive Committee.
ARTICLE V
The Executive Committee
Section l
The Executive Committee shall carryout the policies of NAVCA and serve as
the administrative office. It shall be responsible for preparing an agenda
for the annual meeting, to be distributed at least thirty days before the meeting.
Section II
The Executive Committee shall consist of the three officers of NAVCA plus the
Past Chair. The Chair of NAVCA shall also chair the Executive Committee with
the Chair-elect functioning as Vice-Chair of the Executive Committee.
Section III
Meetings may be called by the Chair, or any two Executive Committee members,
provided written notice is sent to each member of the Executive Committee at
least three weeks prior to the meeting. A majority (three members) of the
Executive Committee shall constitute a quorum.
ARTICLE VI
Association Meetings
The annual meeting shall be held in rotation at the schools of veterinary
medicine or as determined at the annual meeting. A majority of NAVCA members
in attendance at the meeting shall constitute a quorum. Each college shall
have one vote to be decided in any way by those in attendance from each
college. The annual meeting of the Executive Committee shall be held immediately
prior to the annual meeting of NAVCA. (see Article V, Section III).
ARTICLE VII
Amendments
- Any member of NAVCA or appointed committee of NAVCA; may propose amendments
to these by-laws.
- A proposed amendment shall be submitted to the Secretary-Treasurer at least sixty
(60) days before the annual meeting.
- The Secretary-Treasurer shall distribute copies of the proposed amendment to all
NAVCA members at least thirty (30) days before the annual meeting.
- An affirmative vote by two-thirds of the members at the annual meeting shall be
required to amend these by-laws.
- An amendment becomes effective immediately upon its approval (see 4.).
ARTICLE VIII
These by-laws will become effective immediately on their acceptance at the
meeting at which they are presented.
As amended at the business meeting of NAVCA on October 6, 1993.
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